DOCUMENTS, DATA & INFORMATION
- Digital File / Document Management
- Digitise manual / paper based processes
- Increase efficiency of document creation, management, versions, saving
- Digital document filing, storage, archiving, retrieval, searching
- Understand / map current paper based processes
- Identify opportunities to digitise
- Reduce Print / Paper volumes and enable agile working
- Analyse if solution available with existing systems, before idenfiying new
- File Encryption
- Secure File Sharing
- Digital Document Security
- Physical Document security analysis and transition to digital
- Identify time consuming tasks
- Understand existing processes / workflow
- Identify opportunities to increase efficiency / digitise
- Automate repetitive or duplicated workloads
- Increase efficiency of Back-Office, Secretarial and Support Staff to optimise ratios
- Digitise documented information
- Digital access, storage, retrieval and distribution
- Reduce risks from manual processes / human error
- Electronically distribution and authorise Policies / Procedures
- Central content management for multiple accreditations (portal access)
- Increase reporting, visibility, tracking and accountability
- Improve efficiency of Reporting / Audit / Data
TECHNOLOGY
- Collate department and individual user data (print output)
- Identify high volume / cost departments and individuals
- Investigate volume / output to identify opportunities to reduce / streamline (or digitise)
- Produce bespoke solutions to reduce print output and associated costs in these areas
- Identify opportunities to increase efficiency and return on investment from existing systems
- User / Department analysis
- Requirements specification and supplier engagement
- Project management and delivery
- Review existing contracts and costs on all areas of COPY / PRINT / SCAN
- Independent analysis and advice (no need to deal with multiple salespeople)
- Ensure hardware procurement is future proof, and in line with long term strategy of print / paper reduction
- Identify high volume / cost areas and focus on reducing volumes / costs
- Full installation and service / support provision
- Automated toner alerting, delivery and billing
- All hardware provided at NET COST
- Maximise cost savings to Client
- Review specific department or area of business (which is believed to be inefficient)
- Understand current issues, bottlenecks, frustrations
- Identify opportunities to increase efficiency and analyse if business case for change
- Plan solutions requirements and agree plan of action with users
- Maximise change management and return for client, department and users
- User interviews and engagement to identify current issues / bottlenecks
- Build user requirements for different areas of practice and staff levels
- Solution analysis, supplier engagement and recommendation
- Project management and implementation overview